Terms & Conditions

1. Eligibility

  • Open to all children in Year 1 to Year 6. This will be depends on each club.
  • Participants must have a signed permission from a parent or guardian.

2. Registration

  • Registration must be completed before attending sessions.


3. Schedule

  • Sessions may be canceled or rescheduled due to weather or other unforeseen circumstances. Parents will be notified in advance.

4. Behaviour Expectations

  • Respect coaches, teammates, and opponents at all times.
  • No bullying, harassment, or aggressive behaviour will be tolerated.
  • Listen to instructions and follow all safety guidelines.
  • Maintain good sportsmanship, whether winning or losing.
  • Use appropriate language at all times.

5. Attendance

  • Regular attendance is encouraged to promote skill development and team cohesion.
  • If a child cannot attend a session, parents should notify the coach in advance.

6. Equipment and Attire

  • Participants should wear suitable sports attire, including appropriate footwear.
  • It is recommended to bring a water bottle for hydration.
  • All personal belongings should be clearly labeled with the child’s name.

7. Health and Safety

  • A parent or guardian must inform the coach of any medical conditions or allergies.
  • Participants must report any injuries to the coach immediately.
  • First aid will be available on-site, but parents will be contacted in case of serious injuries.

8. Photography and Media

  • Parents may take photos of their children; however, photography of other children should be avoided without consent.
  • The club may take photos for promotional purposes. Parents can opt out by notifying the coach.

9. Disciplinary Actions

  • Any violations of behaviour expectations will be addressed promptly.
  • Consequences may include a warning, a temporary suspension, or expulsion from the club, depending on the severity of the behaviour.


Holiday Club Terms and Conditions


Bookings and Payment

  • All bookings must be made in advance
  • Full payment is required at the time of booking to secure your child’s place.
  • Places are subject to availability and are allocated on a first-come, first-served basis.
  • Refunds are not available for missed sessions.
  • Cancellations made with more than 2 days’ notice may be eligible for a credit or partial refund, at the discretion of the Club.

Child Safety and Behaviour

  • The safety and wellbeing of children are our highest priority. We operate in accordance with relevant safeguarding legislation and guidance.
  • Parents must inform the Club of any medical conditions, allergies, or additional needs prior to the child’s attendance.
  • The Club reserves the right to exclude any child whose behaviour is consistently disruptive, unsafe, or prevents others from participating fully.
  • Bullying, aggression, or any form of violence will not be tolerated.

Health and Medical

  • Parents must not send children to the Club if they are unwell or have an infectious illness.
  • In case of illness or injury during a session, we will contact the parent/carer immediately.
  • Minor first aid will be administered by trained staff. In the event of an emergency, we will call emergency services and inform you without delay.

Liability

  • While every care is taken to ensure the safety of children attending, the Club and its staff are not liable for accidents or injuries that may occur from participation in standard activities.
  • The Club is not responsible for the loss or damage of any personal property brought to the sessions.

Photography and Social Media

  • Photos may be taken during sessions for promotional purposes.
  • If you do not consent to your child being photographed, please notify us in writing.

Data Protection (GDPR)

  • All personal information is held in accordance with the General Data Protection Regulation (GDPR) and will only be used for the operation of the Club.
  • We do not share your information with third parties unless required to do so by law.

Changes and Cancellations by the Club

  • We reserve the right to cancel or reschedule sessions due to unforeseen circumstances such as staff illness, low enrolment, or unsafe weather conditions.
  • In the event of a cancellation, a full refund or credit will be offered.